Of all the potential problems you anticipate when running your business, losing power may not be one of the first that comes to mind. If you're not prepared ahead of time, however, the losses to your business could be devastating. The following describes several steps to take to be adequately prepared in the event of a power outage.

Plan Ahead for a Power Outage

It's important to have a detailed plan in place before an unexpected outage would happen. Each employee should be aware of the plan and his or her role in making sure everything runs as smoothly as possible. Employees should also understand that sometimes it will be necessary to change plans at the last minute and being flexible during an emergency is crucial. Besides making sure all your employees are on the same page, preparation should include the following.

  • Generator - it's important to invest in a generator that has enough power to run at least a minimal amount of equipment. Having one that is able to keep a small refrigerator or freezer powered and one oven running could make all the difference in how your business weathers an emergency.
  • Thermometers - Purchase extra freezer and refrigerator thermometers so all food can be monitored during a power outage.
  • Ice - It's also a good idea to have extra ice stored if possible. An alternative plan could involve using a refrigerated truck during outages.
  • Flashlights - Something as simple as having a few flashlights on hand can make a big difference if the power goes out while it's dark.
  • Insurance - You may want to consider purchasing spoilage insurance. Many restaurant and bakery owners have insurance that covers equipment in the case of an emergency or breakdown, but not the food.

Steps to Take During an Outage

It's necessary to prepare as much as possible before an emergency occurs. Once the power is already out these are the steps you need to take.

  • Call the Power Company - Immediately after the power has gone out someone should call the power company. The circuit breaker should be checked and everything should be put in place to safely operate any generator you may have.
  • Note the Time - It's important to know what time the power went out. If the power is out 2 hours or less, food that was held under safe conditions when the outage started is not considered hazardous.
  • Throw Out Damaged Food - Anything that is in the process of being cooked or baked, but has not reached completion, will need to be thrown out.
  • Protect Refrigerated Food - Keep frozen and refrigerated foods as close together as possible and surround with ice. It's not recommended to use dry ice since this can cause an unsafe buildup of carbon dioxide. Keep refrigerator and freezer doors closed as much as possible.
  • Keep Communication Flowing - As soon as possible contact any customers that are expecting orders as well as vendors who may be planning deliveries. It's recommended to keep important contact information in more than one location.

What to Do Once the Power is Back On

If your facility was temporarily closed, there are several steps to take to make sure you're meeting all safety standards and regulations.

  • Safe Food Instructions - Make sure all potentially hazardous food is thrown out.
  • Water is Proper Temperature - All potable water should be running and available in hot and cold for washing dishes and hand washing.
  • Refrigerators Running Properly - The temperatures in refrigerators should be 41 Fahrenheit or less.
  • Circuit Breakers - All circuit breakers should be reset if needed.

While Empire Bakery Equipment can't prevent a power outage from occurring, we can ensure that your bakery has the best equipment available for your baking needs. Visit us online or give us a call at 1-800-878-4070 to learn more about our ovens, mixers and other bakery equipment.